Business Meetings/ Entertainment Guidelines

Required Documents for Reimbursement:

  1. Completed Business Meetings/Entertainment Reimbursement Form, including a clear description of the business purpose of the business meeting/entertainment event.
  2. Original itemized receipt showing method of payment
  3. Attendee list
  4. Flyer or invitation (for events only)
  5. Alcohol permit (Alcohol expenses cannot be charged to state or federal fund sources)


When planning an on campus event or meeting using caterers, please refer to the UCI Preferred and Approved Caterer List. If you choose a vendor outside of this list, you must obtain UCI Food Services approval. (link: )

Entertainment Allowable (Amounts include tax, gratuity and any applicable service charges):

  • Breakfast: $31 per person
  • Lunch: $54 per person
  • Dinner: $94 per person
  • Refreshments: $22 per person