Post-Award

Mission:

The Post-Award Team works closely with Principal Investigators (PI), the Office of Research, Beall Applied Innovation (BAI), Contracts & Grants Accounting, Other University Units, and Sponsors to ensure compliance and to provide outstanding support from award set-up through award close-out.

Post-Award Team:

• Jerry Martinez – Post-Award Supervisor
• Ann Guthrie – Senior Contract & Grant Analyst
• Beatrice Mei – Senior Contract & Grants Analyst
• Cristian Millang – Senior Contract & Grant Analyst
• Matthew Pfarr – Senior Contract & Grant Analyst
• David Reid – Senior Contract & Grant Analyst
• Shanelle Rini – Contract & Grant Analyst

Post-Award Team Responsibilities:

• For Award Set-up:
  • Complete required steps to create the KFS account
  • Work with SPA to complete necessary documents per type of award
  • Review budget and allocation
  • Create special accounts for Subawards, Multi-Campus Agreements, Cost Share, Participant Support, etc.
• For Expense Monitoring and Approval:
  • Review the KFS action list and approve expenses on awards daily
  • Review expenses per type of award and award requirements (UROP, Instrumentation Grants, Milestones, etc.)
  • Confirm expenses meet the federal cost principles (allowable, allocable, reasonable, consistent)
  • Staying up to date with federal and non-federal guidelines
  • Ensure appropriate spending based on approved award budget
• For Subaward Monitoring:
  • Coordinate with Contracts and Grants Accounting to ensure proper invoicing
  • Work with Office of Research to release funding to subaward sites
  • Obtain Principal Investigators’ approval and submit invoices to Accounts Payable for payment
• For Income Monitoring:
  • Review C&G aging reports and invoices tensure payments are received in a timely manner
  • Coordinate with Contracts & Grants Accounting and PIs
  • Investigators tensure requirements are met for invoicing Invoice and check deposits related Sales and Services Activity
• For Payroll:
  • Ensure Staff and GSR ongoing appointment funding monitoring
  • Initiate payroll certification in KFS
  • Work with the PIs and submit their Summer Salary requests the Departments for further processing
  • Work with the PIs and submit their NSTP requests the Departments for further processing
• For Account Reconciliation:
  • Confirm all financial activity is recorded completely, accurately, and in compliance
• For Cost-Share Reporting:
  • Complete and submit the required cost share reports in KFS or to Contracts & Grants Accounting
• For No Cost Extensions:
  • Coordinate with the PI and SPA to submit requests for No Cost Extensions
• For Award Close-out:
  • Ensure all equipment has been received and is functional
  • Close out encumbrances and Purchase Orders
  • Submit all financial and progress reports per award requirements