Ph.D. Qualify/Defense

Qualifying Examination/Advancement Committee Presence Policy

It is the expectation and requirement of the School of Engineering that a doctoral student’s Qualifying Examination take place on one day at one time with all members the Candidacy Committee (same members listed on the Qualifying Exam Nomination Form) in attendance. 

If it is not possible for all members to physically be in attendance, one member (maximum) can be present via video conference with the use of Skype or another similar application. However, students should note that the Ph.D. I form must have original signatures from all members and must be submitted prior to the submission deadline and, as such, plan accordingly.

Nomination of Ph.D. Qualifying Exam Committee

The Qualifying Exam Nomination Form must be submitted to your department at least two weeks before your qualifying examination. (Note: Departments may require submission more than two weeks in advance. Please contact your Department for deadlines.) You will be notified if there are any problems with your proposed committee.

Guidelines for Committee Membership:

  • This committee must consist of at least 5 members.
  • All committee members must hold a Ph.D.
  • At least 3 members, including the Chair, must hold a tenure track faculty appointment within your home department.
  • At least 1 member must hold a position at UCI outside of your home department. Please verify that the outside member does not have a primary or joint appointment with your home department.
  • For each committee only one exception request will be considered. Exceptions could include a professor from outside of the University or an adjunct professor serving on the committee. In the case of an exception request, the department must turn in an exception memo and a copy of the professor’s CV with this form in order to get this approved. 
  • Please note that some departments/programs have additional guidelines. Please refer to your department/program website or handbook for more information.

Dissertation Defense/Doctoral Committee Presence Policy

It is the expectation and requirement of the School of Engineering that a doctoral candidate’s Dissertation Defense take place on one day at one time with all members of the Doctoral Committee in attendance. The defense must be open to the public.

Electronic Dissertation Submission

You must still be in the area when electronically submitting the dissertation, as you will still need to turn in other hardcopy forms in person to the Graduate Division. As such, if you will be out of the area, you will need to authorize that a friend turn in these forms for you.

You cannot electronically submit your dissertation one hour before the deadline. Part of the process is that after you submit the dissertation electronically, the Archives sends you an email saying that they received it and it is being processed. You must then take that email with your other required forms (including the PhD Form II) to the Graduate Division by the submission deadline. The email can take up to 24 hours to be sent to you, so it is imperative that you submit the dissertation electronically at least a day in advance to meet the deadline.